Job Summary

To ensure that all staff shifts across the home are effectively and efficiently managed using a rota management IT system, and organise sufficient cover for any staff absences.

Responsibilities

• Coordinate staff rotas across the home, ensuring sufficient cover is in place across all houses.
• Produce weekly rosters for your home base ensuring correct skill mix and safe staffing levels where needed
• To be the point of contact for staff to report absence.

• To liaise with staff to arrange cover in the event of planned absences e.g. annual leave as well as unplanned staff absences, e.g. sickness
• Liaising with the Home Manager, monitor and report staff deficits for recruitment purposes
• To be available on a minimum of one week in four for out of hours on-call management of the roster
• First point of contact for staff with any pay queries specifically relating to the number of shifts / hours worked
• Ensure all hours worked are input and approved for payroll purposes using the time and attendance system.
• Ensure timesheets and staff hours are processed accurately and effectively in a timely manner to meet payroll deadlines.

Data Protection

The Company’s Data Protection Policy is available on the Vida Policies platform.  All job roles within Vida Healthcare are required to adhere to the Company’s Data Protection Policy at all times when handling personal data in the course of executing their role responsibilities.  Failure to comply with the Company’s Data Protection Policy may be dealt with under the Company’s disciplinary procedure and, in serious cases, may be treated as gross misconduct leading to summary dismissal.

General requirements

• Adhere at all times to Company Health and Safety Policies and maintain a clean, uncluttered, and safe environment for residents, members of the public, and staff.
• Adhere at all times to Company Policies relating to Conduct including Confidentiality Policy, Smoke-Free Policy, Standards of Attendance, Appearance, and Behaviour.
• Take responsibility for their own ongoing learning and development in order to maximise their potential.
• Represent Vida Healthcare to provide the highest possible standard of service to residents and members of the public, by treating all those one comes into contact with in the course of one’s work in a pleasant, courteous and respectful manner.
• Staff at Vida Healthcare will share the Company’s values and commitment to providing the highest quality, compassionate care.

The Rota Co-Ordinator, along with all other roles within the Company, carries the responsibility for safeguarding and promoting the welfare of our residents

Click here to read the employee benefits and candidate brief.

Click here to download the job application form.

To apply for this position, download the job application form and send to re*********@vi************.uk